NEW JMB 2012 ORGANISATION CHART

VISTA IMPIANA NEW JMB 2012 ORGANISATION CHART

No	Name	Position / Department / Roles*
1	Mr. Yeap Boon Ping	Chairman To chair JMB committee meetings ensuring that they are properly conducted. To lead the committee, ensuring that the committee operates as a team. To ensure that agendas are set and meetings. To ensure that all decisions agreed taken are acted upon. To manage and supervise all the property service provider company. To represent the community externally. To take an active part in resolving conflict within the committee bearing in mind the best interests of the community and its beneficiaries.
2	Dato’s Sundaram	Vice President Appointed as an adviser for JMB committee
3	Mr. Wong Kean Cheng (K.C. WONG)	Secretary To maintain records and keep a correspondence file and copies of previous years documents & reports. To organise meetings e.g. booking rooms, providing refreshments if there is a require. To manage minutes of meetings and keep an up to date minutes file. (Building Act 663) To ensure minutes are distributed to members shortly after each meeting and submitted to the Commissioner as well. To organise AGM's and EGMs and ensure that all meetings are conducted in line with the Memorandum and Articles of Association. The secretary has no powers unless they are explicitly delegated by the Chairman (or committee members). (stated in Companies Act). Specific duties of a secretary can be obtained from the Directory of Social change or from the Institute of Chartered Secretaries and Administrators
4	Mr. Felix Chang Yaw Yong	Treasurer ·         To oversee the community finances, ensuring a budget is set, accounts are properly kept and audited and that the committee receives regular up to date and accurate financial information. ·         To ensure that there are adequate financial controls and procedures in place and that these are regularly reviewed with a view to minimizing risk. ·         To ensure that sound financial advice is provided to the rest of the committee particularly in relation to long term planning of management plans. ·         To ensure that any actions made in the best interests & beneficiaries of the community. ·         To take the lead in the appointment of auditors.
5	Mr. Kheirul Hisyam	Security Parking & Entrance Control Visitor & Rental parking regulations Wheel Clamps for parking offence Patrolling & Clocking
6	Ms. Norhayati Abu	Housekeeping, Landscape & Pest control Cleaning services/ Chemical treatment. Staircase, wall, ceiling, door, windows
7	Ahmad Shahril Bin Zainal Abidin	Health, Safety & Communication Lift Maintenance, Water tank maintenance & Fire Protection. Complaints from cafeteria, shops lot & resident.
8	Mr. Wong Kean Cheng (K.C. WONG)	Building Improvement. Building structure maintenance Electrical breakdown services Repairing works Car park maintenance (roof, floor)
9	Mr. Gunaathan   A/L Tanggavelu	To be confirmed later
10	Wong Chun Wai	Admin (Purchase Control) Deposit for installation Electrical equipment Printing & stationery Hardware and tools Late payment account control/ property insurance open tender & insurance claim.

Express Notice - Balloting for Rental Car Park

To : All Owner’s and Resident


From : The Management


Date : 13th December 2011


RE : Balloting for Rental Car Park

Refer to the above, kindly be informed that the balloting of the rental car park as agreed by the residents from the 4th Annual General Meeting dated 10/12/2011 to be held as following.


Date: 18/12/2011
Time: 2:00pm
Venue: JMB ROOM

In order to apply, you are required to ensure your maintenance account are up to date with no outstanding payment as at December 2011.

3. The details of Balloting Rental Car Park kindly refer to management office with T&C apply

4. Thank You.

Form:

Express Notice - New Form of JMB 2012

To : All Owner’s and Resident


From : The Management


Date : 10th December 2011


RE : 4th AGM Meeting - New Form of JMB 2012


Refer to the above, kindly be informed that the 4th Annual General Meeting of JMB Vista Impiana has been successfully held at the multipurpose hall of Vista Impiana on Saturday, 10th December 2011 at 2:00pm

2. The residents have been elected for new JMB 2012 members. Congratulation to Mr. Yeap Boon Ping re-election to the Vista Impiana JMB 2012 Chairman.

3. The details of organisation chart will be notice after the 1st JMB 2012 meeting.

4. Thank You.

Form:

Express Notice - 4th AGM Meeting for VI Residents

To : All Owner’s and Resident


From : The Management


Date : Nov 2011


RE : 4th AGM Meeting for VI Residents


Refer to the above, kindly be informed that the 4th Annual General Meeting of JMB Vista Impiana will be held at the multipurpose hall of Vista Impiana on Saturday, 10th December 2011 at 2:00pm

2. The details of Agenda and terms & contitions kindly check with Raine Horne Management Office or Notice board at bloack A & Block B.

2. Thank You.

Express Notice

To : All Owner’s and Resident


From : The Management


Date : Oct 2011


RE : Water Tank cleaning

Refer to the above, the Vendor shall come to perform the water tank cleanning between 18/10/11 and 19/10/11. Therefore, residents may  not able to get the water supply during this period.
2. Thank You.

VISUALISATION FOR VISTA IMPIANA PHASE 3

Item	Description	Target Date	Action By	Status / Remarks
Information
5/A	JMB submitted memorandum JMB minutes meeting VI apartment to RH.	10/01/11	RH		Acknowledge receipt by RH for minutes for 5, 6, 8 to follow up.
5/B	Rental Car Park to paint/ print lot no. R1- R 60	08/01/11	RH		Done 13/01/11
5/C	Replace in coming barrier bracket broken for barrier gate	10/01/11	RH		Done 25/01/11
5/D	JMB request Bertam Security to find a replacement for Steven Security service provider supervisor after receive complaint  from council member	12/01/11	Bertam		Replacement was done.
5/E	Painting Male/Female toilet	14/01/11	RH		Done 15/01/11
5/F	Photograph roof top blk A/B Unit leaking during rain water proofing by LBS	28/01/11	RH		On going stage by stage.
6/A	Dialog with Q & S Eng. Fire Protection for fire alarm system.	18/02/11& 03/03/11	Q & S		Q & S offer Maintenance fee from RM400 to RM300 on March 2011 onward
6/B	Zone architect issue a letter to MPSJ to inform their site inpection on 10 Mac 2011 at Vista Impiana.	11/03/11			Repairing works for leaking at roof top Block A & B, multi level carpark & shop lot, started at 14 Mac 2011
6/C	AYS Metal submit their joint inspection report for 9 units of water tanks at Vista Impiana	25/03/11			On going stage by stage
6/D	Awning at Main entrance	25/3/11	RH		Done in April.
6/E	“6” PIPE U PVC unit B-04-37, Dry Yard Leaking badly.	21/04/11	RH		Done 06/05/11
6/F	MATV Kappa cable was terminated	01/06/11	RH		Done in June
6/G	Written Warning for Lift Maintenance Co. Dover	18/04/11	Dover		Done in May
	JMB submitted memorandum JMB minutes meeting VI apartment to RH.	22/06/11	RH		Acknowledge receipt by RH for minutes for 9-14 to follow up.

NOTICE - RESIDENTS MEETING

To : All Owner’s and Resident


From : The Management


Date : July 2011


RE : Residents Meeting

Refer to the above, the management would like to invite all the Owner's and residents to attend the meeting as following details:

Date: 10/07/2011
Time:10:00am
Venue: JMB ROOM (Next to Surau)

2. Thank You.

NOTICE - Open Tender for Calibration of LV ROOM

To : All Owner’s and Resident


From : The Management


Date : April 2011


RE : OPEN TENDER FOR CALIBRATION OF LV ROOM

1. Reference to the above, those with the knowledge relevant with CALIBRATION OF LV ROOM may submit the proposal / quotation to the JMB before 22 Aprill2011.

2. For those who are interested, please submit tender to JMB HOD Mr. K.C. Wong 012-2656466.

3. Please do not hesitate to contact Mr. K.C. Wong if you have any enquiry.

4. Thank You.

NOTICE - Open Tender for MATV System

To : All Owner’s and Resident


From : The Management


Date : April 2011


RE : OPEN TENDER FOR MATV SYSTEM

1. Reference to the above, those with the knowledge relevant with MATV SYSTEM may submit the proposal / quotation to the JMB before May 2011.

2. For those who are interested, please submit tender to JMB HOD Mr. K.C. Wong 012-2656466.

3. Please do not hesitate to contact Mr. K.C. Wong if you have any enquiry.

4. Thank You.

VISUALIZATION FOR JMB VISTA IMPIANA 2nd Phase

Item	Description	Target Date	Action By	Status / Remarks
Information
3/A	Roof Top Domestic Pressure water pump No.1 & no 2 to repair and to replace.		RH	Done on 27/10/10
3/B	Water tank NO 2, 3, 5, 8 & 9 to clean, repair and replace panel.	02/10/10	AYS	Done on 25/10/10.
3/C	All pad lock to change new pad lock.	14/10/10	RH	Done on 14/10/10
3/D	Inform RH to make a new JMB Vista Impiana 2010-2011 rubber stamp.	07/11/10	RH	The new JMB rubber stamp is available at management office on 19/11/10.
3/E	Notice to ex-committee for return document belonged to JMB and notice to all providers for new JMB 2010-2011 was formed.	19/11/10	RH	RH will sent the notice out to the party involved.
3/F	Max instructed RH put back the Org Chart & scope of duty on the notice board after the majority JMB members agreed during fifth JMB meeting.	19/11/10	RH	The organization chart & scope of duty are available on the Vista Impiana notice board after the JMB meeting on 19/11/10.
3/G	The water disconnection action applied after final notice to notice board.	22/11/10	RH	JMB Vista Impiana Blog receive a complaint from a resident on 2/12/10 regarding water disconnection due to the inconvenience cause.
4/A	JMB submitted memorandum JMB minutes meeting VI apartment for October and November 2010 to RH.	02/12/10	RH	Acknowledge receipt by RH for minutes for 2, 3, 4 to follow up.
4/B	Open tender for  new security services company Bertam is follow JMB procedure open tender and majority agreed by JMB members	19/11/10	RH	Bertam took the tender with offering the lowest price. confirmation by HOD Kheirul. HOD Security Kheirul instruct RH to terminate and deduct payment for existing security since shortage of man power supply. Bertam services started effective from 20/12/10.
4/C	Open tender for insurance. Kurnia insurance is follow JMB procedure open tender and majority agreed by JMB members	07/11/10	RH	Kurnia took the tender with offering the lowest price. confirmation by HOD Chan
4/D	Dialog with Dover elevator during JMB meeting	10/12/10	Dover	A3 lift repairing works done on 21/12/10
4/E	Dialog with developer during JMB meeting.	16/12/10	LBS	Discussion on property management issue.
4/F	RO water vending machine was approved by jmb members	16/12/10	RH	RH management will follow up later.
4/G	Rental car park balloting day	19/12	JMB	59 car park lots were given to those owners who were eligible through balloting process.
4/H	TM net establish counter at café area for internet promotion from 24-26	24/12/10	JMB